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Why You Have Unfinished Projects + How to Deal With Them – Part 1

By Blog, Business Organizing, Home Organizing, Simple Living No Comments

Where do Unfinished Projects Accumulate?

 

Unfinished projects can accumulate just about anywhere. The first places that may come to mind are at home and in workspaces, but how about beyond these?

 

Have you been noticing all the new storage facilities going up in your area over the last few years?

 

 

I sure have, and I’m not surprised when I think of all the stuff that people have accumulated over the years. Especially since quick fixes and disposable gadgets have became very popular seemingly overnight, this situation has only inflated.

 

In fact, retail stores are now carrying more organizational products than ever before and personal storage has become a multi-billion dollar industry… and it is still growing.

 

With the current state of the economy though, more people have been thinking twice about their purchases and going back to the basics. We’re asking ourselves more often, “What’s really important in life?” and “Do I really need all this stuff?”

Clutter Anxiety + Too Much Stuff

 

People’s stuff says a lot about them. Your stuff, and amount thereof, is a direct reflection of what’s emotionally going on inside of you.

 

I often say, “A cluttered mind is a cluttered space.

 

Many people avoid dealing with some deeply personal, unresolved issues. The consequence of this is that their things end up getting put off and piled up.

 

They say, “I’ll get to it someday” or, “I’ll deal with it later.

 

The problem with things being left for “later” is that they can pile up quickly in a short period time. It can become such a big pile or spill into a bunch of piles, then you are stuck with not even knowing where to begin.

Next, this feeling of overwhelm and fear of failure sets in and they abandon the piles altogether. I’m sure we’ve all been there!

 

 

Emotional Clutter

 

For some, their identity is so wrapped up in their stuff. This inhibits them to live outside of the past. Their stuff and unfinished projects make them tired, lethargic, depressed, and also encourages procrastination.

 

For other cases, it’s people who haven’t developed good organizational habits yet. They’re still randomly putting things down on the first available flat surface they see. Oftentimes these people are late for appointments because they couldn’t find their car keys, reading glasses, wallet, etc.

 

And for others, their stuff really affects their finances.

 

Simply put; your stuff can run your life if you aren’t being intentional with it!

 

When peoples’ stuff affects their quality of life and/or the lives of others, that’s when you know it’s really problematic. Sometimes people put too much emotional value into their stuff, continue to live in the past memories, and aren’t able to live in the present moment.  They worry if they get rid of some of the stuff, they may need it someday or will forget about it.

 

The definition of clutter is “to fill or cover with scattered or disordered things that impede movement or reduce effectiveness.”

 

The definition of hoarding is “the act of collecting large amounts of something and keeping it for yourself, often in a secret place”  

 

Consider it an immediate warning sign to stop and re-evaluate what’s really important to you.

 

 

Unfinished Projects

 

So how do you know if your unfinished projects are becoming clutter or borderline hoarding? Well, it’s not as easy as it sounds. There is a fine line between a healthy amount of hobbies and materials, and when they begin to take over too much space.

 

To determine if your unfinished projects are causing clutter in your workspace and home, ask yourself the following questions and answer as truthfully as possible.

Honestly ask yourself:

  • How many unfinished projects do I have in my home and workspace?”
  • “Am I embarrassed to have people come over?”
  • “Do I have too many keepsake boxes and memorabilia taking up valuable space in your home that you rarely look at?
  • “How much money am I spending on storage facilities each month?
  • “What don’t I have space for in my home or workspace?”
  • “What current hobbies am I actively doing now or want to do this year?”

 

Unfinished projects may sound like just physical clutter, but that isn’t always the case.

 

Some examples of unfinished projects include; digital photos to print/organize, piles of reading material you want to read, magazines with great articles you want to refer to, business cards with leads to follow-up on, receipts stashed in random locations, a broken file drawer that needs fixing, delayed errands to be taken care of, needing to get your car serviced, and so on.

The First Step – Write it All Down

 

I invite you to take out a piece of paper (or use your phone/computer) and list every single unfinished project that comes to mind. It may take you an hour or two to complete this exercise.

 

As you write down your list of unfinished projects, you may feel like the mountain is just too big to tackle and you can already feel your stress levels rising.

 

I’ll let you in on a little secret… you’re not alone and there is help.

 

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Unfinished projects can slow a person down and their life can enter stuck mode.

 

When you’re in stuck mode, you tend to live in the past and often miss new opportunities that would have come your way if you had just created the space to allow it.

 

Purging the extra stuff is a necessary step here.

 

 

The Golden Organizing Rules

 

When we live without systems, resets of these systems, or even basic organizational rules for ourselves, life can quickly become chaotic.

 

What may come as a great spark of an idea can fade and be replaced with the next one, and the next, and before we know it there are piles around our home of knitting materials, bookshelves stuffed to the brim, dusty coin collections, an overflowing closet, etc.

 

To keep these piles at bay (and save our minds from stress and overwhelm), check in with your stuff using these two rules.

 

Two Key Rules:

  1. Keep only what you love and use
  2. Apply the 80/20 rule to your stuff – Something to keep in mind is that 80% of the time we use 20% of our favourite things. So which 20% of your projects are going to give you the best results?

 

 

After you’ve completed your list of unfinished projects, use a highlighter to go over only the projects that are in line with your vision for this year and enhance your life in a positive way.

 

Think of quadrant two activities as things that involve relationships, planning, and preparation – stuff that’s important but not urgent.

 

Next, schedule time to complete these projects. Take into consideration what your goals are for this year and make sure that these projects are going to be worth your time and effort.

As you finish these projects, the heavy weight you have been feeling will start lifting and you will feel feel lighter while noticing your is energy soaring, too! You’ll also feel a renewed peace of mind that everything has been handled and nothing is slipping through the cracks.

 

 

What unfinished projects are holding you back? Comment below!

(Part 2 to come next week)

 

 

 

 

 

 

 

 

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How to Stay Motivated to Organize Anything

Contest – Create an Inspiring and Organized Office!

By Announcements, Blog, Events, IABO Weekly News, Inspiration, Quick Organizing Tips No Comments

Win a Brother P-Touch 2700 Label Maker!  Read on…

How many times have you said to yourself, today’s the day to get an organized office?  If you are waiting for someday to come, you’re in for a big surprise.  So here’s my weekly challenge for you.

organized officeI’d invite you to walk out of your office and then turn around and walk back to the entrance of your office.  Pause for a moment and assess whether or not you’re inspired when you look in your office.  Take a close look around your office and honestly ask yourself these three questions:

1. “Where are the piles accumulating?”
2. “What items don’t have a home?”
3. “What’s one thing you can do this week/month to make your office feel and look more inspiring?”

Next, I’d like you to take a picture of your office.  Yes, that may be scary for some of you but this will keep you motivated and inspired as you take this journey with me over the next six weeks.

organized officeHere’s your next action steps to get an organized office:

  • Take a before photo of your office now
  • Print the photo and post it on a wall in your office as a visual reminder of how far you’ve come as you take this  journey with me to get an organized office.
  • Email me your before photo at info@simplyproducitve.com and I’ll personally give you tips to help you get started each week to move toward an organized office
  • Let me know if I have your permission to post your photo on this blog with my response so you can help others who are in the same situation.  Trust me, you are not alone!
  • When you’re office is completely organized, take an after photo and email me this second photo
  • All after photos will be entered into a draw to win a Brother P-Touch Label Maker, value $150.  Draw date is Nov 30, 2010.  Deadline for entries is November 15, 2010 at midnight PST.

Stay tuned for weekly updates on how to create an inspiring and organized office!

Raising Your Personal Productivity Bar

By Blog, Resources, Time Management No Comments

For some, fall is a time to review personal and professional goals.

 

The kids are back in school, summer holidays are over, your company begins its third quarter; whatever it is, this is a time to renew or revisit your goals. And getting back to work not only means getting back into a comfortable work routine, it also means accessing what’s worked in the past and what didn’t work.

 

Did you know a workspace cluttered with paper is the sign of an environment full of deferred decisions?

 

It can also signal a disorganized mind that lacks focus or an individual who isn’t as productive as they could be.

 

Piles of paper and a bulging Inbox can weigh heavy on a person. It can also result in missed deadlines, lost information, late payment fees, and other financial costs you or your company may not even be aware of until its too late.

 

But hold on!

 

Before you look around your office and feel overwhelmed by the amount of organizing that needs to be done, remember we’re going to take it one step at a time.

 

Listen to the pros:

Psychology professor Dr. Gail Matthews has advice for those who put “stop procrastinating” on their list of resolutions. You’ll find that September is the perfect time to heed this advice and re-evaluate where you want to be.

 

Dr. Matthew’s suggestion for increasing personal productivity is simple: Share your goals with a friend.

Research recently conducted by Dr. Matthews shows that “people who wrote down their goals, shared this information with a friend, and sent weekly updates to that friend were on average 33% more successful in accomplishing their stated goals than those who merely formulated goals.”

If you find you are not satisfied with the way your business success and productivity is headed, here are some suggestions to create more desired results.

Take our Self-Directed Productivity Quiz:

On a scale of 1-10 how satisfied are you in these areas of productivity and effectiveness (1 being not satisfied and 10 very satisfied):

Ok – What Next?

The next step is to only work on one to three areas at a time. Write down the three biggest obstacles you are currently facing based on your answer above.

 

Do you desire to have an empty Inbox?

Do you long to stay on top of your follow-up list?

Do you wish you had more time to exercise?

Could you be better at juggling your roles and responsibilities?

Would you like to spend less time looking for files and information?

 

During this process, your goal is to raise the bar up by just one or two levels.

What possibilities do you now see? These may be new opportunities or a clearer vision of existing ones. Once you get rid of the mental clutter through organization, more possibilities will be revealed.

 

Your Plan of Action:

Now that you have identified what obstacles are in the way of your productivity, get ready to eliminate each and every one with a plan of action.

Write down your plan of action for dealing with each item.

Next, ask yourself “What is one action I am committed to doing consistently in the next week to raise my level of satisfaction to an eight or higher?” Write down your answer and schedule time on your calendar to do that action.

Just like you would schedule a haircut or doctor appointment, schedule time to work on your action.

For example, if you ranked yourself a 6 in managing your email files, then what would be one action you could take to raise your level of satisfaction to an 8? You might research the internet for articles or tips on managing your email, register for a webinar on organizing your email, read a book, or talk to a team member in your office who you’ve noticed is very effective with managing their emails.

 

Remember, the key to your personal productivity, is taking action and sticking with it on a consistent basis.

This is where sharing your answers and committing to a time frame with a friend is invaluable. Have your friend help you stay accountable by either having them ask you for a weekly status report, or have them text or nudge you to keep at it.

 

Thirty to sixty days from now, re-assess your level of productivity by taking the quiz again and you should see a noticeable difference in your level of satisfaction. Another interesting side benefit of implementing one to three actions in certain areas is you’ll notice your level of satisfaction went up in other areas that you weren’t even focusing on.

Now that’s being productive!